DMS system is divided into 3 main areas - like structure of directories and files on your computer.

Directory
The directory is the basic unit for holding data. It may comprise any number of documents. For each directory, we can determine the appropriate permissions (access, save, edit, delete).

Document
Documents included in the directory. In the document we place basic information about its characteristics. We can determine the type (invoice, contract, etc ...) the date and assigned to the contractor. For each document, we can identify the tags, so that we can quickly and easily accelerate the search in the database. To documents also add files that are physical files from your hard drive. We can further give specific permissions (access, edit, delete).

File
The files are loaded from computer workers and loaded into the DMS. For each document, you can add any number of files.

You can create any definition documents and determining the position that the document will have.

For each object (Directory, Document), we have the ability to grant specific permissions eg. write, edit, delete.

To add documents to the system we have a lot of data channels. The main channel is a web browser. Creating a document in the archive can upload files directly from the form. The second channel is access e-mail box. You can configure the system to receive mail from the box and placed defined in the appropriate directory.

For each document, you can assign some information which will specify the type of document and from whom this document comes from.

For each user in the system may be assigned space. When you add a document, the system checks whether the employee has a free space in the archive.